Software and IT cost review
Charities often pay for software nobody uses, licences on the wrong plan, or new equipment they do not need. James Hobbs reviews what your organisation uses, what it pays and what it has been quoted, and recommends what to keep, change or stop.
What the review covers
- Software and subscriptions: who uses what, and what each one costs.
- Licences and plans: the right tier and the right number of seats.
- Quotes for new equipment or systems, checked before you sign.
- Ways to get the same result for less, such as updating software instead of replacing hardware.
You keep most of the saving
There is no charge for the review itself. The fee is a share of what it saves you.
- The first £1,000 of any saving is all yours.
- Above £1,000, the rest of our fee is funded out of what else the review saves you, so it can never cost you more than it saves.
- If the review saves you nothing, or £1,000 or less, you pay nothing.
- What counts as the saving, including for a recurring cost, is agreed with you in writing before the review starts.
We set out the exact share, with worked examples, in writing before the review starts. Ask us for it and we will send it with the proposal.
Who carries out the review
James Hobbs carries out every review himself. He led engineering for BBC News and World Service, and as Chief Technology Officer at Remo he cut infrastructure and vendor spend by more than four-fifths in 14 months.
Enfield Carers Centre
Case study
Enfield Carers Centre had a quote to replace its laptops. James suggested a software update instead, which kept the laptops it already had in use and saved the charity £17,000 on that one quote.